Guest list
Every household or invitation with its party size, children, reply and the dietary and access needs they told you. It stays in this browser and leaves only when you export or print it.
For a first pass, the guest list is essential: the names, the party sizes and the replies are what the planning number in Guests and invitations comes from, and the planning number with the date it is final is that chapter's Done when. The dietary and access columns are essential too when anyone tells you about a need; the rest can wait.
Guest list
One row per household or invitation. Party size counts every person on the row, children included; the children column counts the children among them. The totals are your invited count.
Planning number
The number you plan food and seats around, and the date it is final. Write it on the reply-by date, after the follow-up calls.
How to use these sheets
- One row per invitation. A household is one row; party size counts every person on it, children included, and the children column counts the children among them.
- Replies as they come. Leave "No reply yet" until you hear. On the reply-by date, the yes total is the start of your planning number.
- Needs in the guest's words. Write what the guest told you ("tree nuts; asked about coconut"), not your guess. Ask how strictly they avoid it.
- Private by default. The list stays in this browser. Export or print it only when you mean to share it.
The example rows are from Marcus Bell's dinner for six (fictional): one vegetarian guest, one with a tree nut allergy whose note records the open question (coconut and shared equipment) and the follow-up, and a couple who have not replied yet.
The list counts the people you invited and records what they told you. It does not predict who will come (no source measures that for private parties), and it does not judge what is safe for a guest with an allergy; the guest does.